Short description:
Deal with routine correspondence, handle mails and calls, process data and provide reports and execute administrative tasks, according to instructions, to establish a degree of order in the ways of working of the department or group or manager supported. Performs clerical duties such as document processing, record keeping, and report compilation of intermediate difficulty, requiring some analyses and judgment.

Key responsibilities:

• Sorts documents received in the Accounts Payable invoices mailbox
• Checks documents to be in line with legal invoicing requirements
• Processes non-trade invoices and credit notes
• Communicates with budget holders to obtain the approval for the invoicing process
• Deals with reminders and other vendor queries
• Reconciles the supplier statements
• Reconciles direct debited amounts from the suspense account with the Accounts Payable sub-ledger
• Investigates credit notes
• Manages Oracle holds by examining variances (VAT applied, price, quantity)
• Provides remittances by request
• Deals with queries regarding overheads expenses
• Responsible for reconciling and clearing the credit and debit vendor balances in the Accounts payable systems.
• Manages on hold deliveries situations
• Investigates direct debited amounts and requests details from the vendors
• Maintains a good relationship with vendors by email and phone.
• Escalates any difficult situations to the process specialist / TL according to the procedure

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