Responsibilities
• Performing invoice processing primary review against set guidelines;
• Investigating and resolving any invoice mismatches in the system or reject/return the invoices as per agreed procedure;
• Invoice postings; Initiate Supplier Creation/Changes as per agreed procedure;
• Accuracy and duplicate audit of data entry and invoices;
• Root cause analysis of errors and dissemination to the Team;
• Proactive controls for avoidance of future errors;
• Month close reporting and periodic dashboard reporting/ year-end reporting/ ad hoc reporting;
• Vendor statement reconciliations; Manual accounts clearing;
• Sending remittance advises to suppliers; Chasing vendors for balance confirmation and/or for clarifications needed;
• Provide information on status of Invoices and/ or Payments, relevant contact information (fax, telephone);
• Resolution of supplier’s queries, major discrepancies, vendor clarification with respect to rejected payments;
• Contact Suppliers (email/phone/fax) resolution related; Work on aged invoices/ pending issues.