Candidatul ideal

First of all, we would like a positive attitude! We like happy and optimistic people;
Because it ︅️︂︅︋︊️︎​︂︆︄︄​︁︁︎︌​︈︂︇︍​︈︆︅️︊︄︈︌︊︎︂︎is a position with diverse tasks you will need to be organized and to be able to plan and prioritize the workload;
Minimum of 3 years of experience in related fields;
We appreciate people who manage to find solutions to unforseen situations;
Good command of the English language is a must;
Good knowledge of Microsoft Office (Word, Excel, Power Point, Outlook);

Descrierea jobului

Trade Register and City Hall formalities - related to registration, closing, operating permits of stores and HQ;
ISU ( Inspectorate of Emergency Situations) evidence, records and data base of authorizations issued by the authority, in close contact with connected departments/specialist;
ANPC prevention & direct contact with authority:

• company representation at ANPC visits (Bucharest);
• guidance for customer support department and stores in regards to claims and ANPC visits;
• take all possible measures to prevent claims, organize and implement needed measures with all departments involved;

Authorities controls - support for stores in the case of controls from other local authorities providing guidance and documents necessary for control;
Corporate Guarantee letters (MCG) - issue, record, renewal, in close contact with departments involved;
Car fleet management:

• handing over process from dealer / to buyer and then with employee as user, prepare all documents according to law and LPP standards;
• new & renewal car settings: insurances, registrations and permits, service registration, fuel card, mandatory kit
• manage collaboration with suppliers (cars, services, tiers, insurances, registrations, fuel..etc)
• manage collaboration with operational leasing partners;
• monitor budgets and costs related to fleet management
• manage parking contract;
• support for users in organizing maintenance services processes (tiers exchange, revisions, repairs) or in case of events;
• take care of all necessary for POOL CARS (as a user);
• rental of cars in case of need;
• check and process all invoices in internal system from all suppliers related to car fleet.

GDPR compliance

• act as contact person and work closely with external lawyers and all departments involved for specific implementation;

Sustainability reporting

• overview the reporting process, work closely with all departments involved for collecting data for sustainability report (e.g. waste management, water consumption, data related to employees), making sure all people involved have knowledge and access to reporting platforms, provide guidance to users and to approvers.

Sponsorships and Donations

• In direct contact with partners and beneficiaries, maximizing mutual benefits, contractual agreements, budget and costs, promotion and activation, compliance, engagement with other internal team members and stores in organizing project;

Insurances - in direct contact with the internal departments and broker appointed by the group for company insurances;
Other administrative tasks:

• translation of the documents necessary for daily activity;
• take care and organize documents legalization to notary or to company HQ;

BENEFITS:
Stable position within a well-established company in textile industry;
A welcoming and motivating environment;
Opportunity to participate in international projects;
Extra vacation days based on the seniority in the company (up to 25 days/year);
Indefinite employment contract with additional benefits: bonuses according with KPIs, private medical care, employee; discount for LPP’s brands and meal tickets (40 lei);
Hybrid work after induction period;
Employee Assistance Program HELPP (legal, financial, personal);
Laptop and phone;