• Follow established procedures and guidelines to provide timely and effective reception support to the office.
• Plans and coordinates business trips, including booking plane tickets, hotels, and other travel arrangements.
• Office supplies management: keeping the inventory of supplies, issuing orders for all facility vendors (e.g. water, coffee, etc.), maintaining an organized and well-stocked office environment.
• Communicates with the building maintenance to coordinate repairs and maintenance, ensuring a safe and functional working environment.
• Maintains regular communication with suppliers to ensure timely deliveries and address any issues that may arise.
• Receives, sends, Sorts and distributes company correspondence.
• Greets and assists visitors, creating a welcoming environment and providing necessary information.
• Keeps track of office equipment, products, and other inventory, ensuring accuracy and completeness.
• Manages access control to ensure the security of the office premises.
• Helps the Management team and other colleagues with other support tasks (e.g. bank, institutions, etc)
• Invoice management: checking and approving invoices for facility vendors.
• Purchase order issuing for facility vendors.
• Coordinating internal and external company events under the supervision of the Facility Manager