Key Responsibilities:


•Act as contact point for the C-level in terms of agenda preparation, meetings facilitation and ongoing business support to ensure proper organization of activities, schedule organization and predictability.
•Maintain the highest level of confidentiality, ensuring adequate communication, in time preparation of activities.
•Manage and organize complex and/or confidential documents, ensuring accuracy and completeness.
•Support the approval of various documents using internal flows & software, in order to maintain workflow compliance.
•Handle administrative tasks related to contractual relationships with the suppliers, including managing contracts, invoices, and payments.
•Perform secretarial duties, such as: presentations, documents drafting, meetings organization & support for small internal events, travels & daily agenda.
•Facilitate internal and external communication, ensuring proper communication of information from the C-level office to other functions.
•Conduct monthly timesheet processing for the department using appropriate software.
•Ensure quarterly completion of Occupational Health and Safety forms for employees.
•Assist in organizing meetings, events, and managing the agenda for the Chief Executive Officer.
•May ensure support for other Managers/ Directors from the HR, Legal, Security and overall Transformation & Governance Directorate, when needed.