Candidatul ideal

Green Consulting Services is offering a position of Document Controller for a person interested in the contract management of the large infrastructure projects developed both in Romania and abroad. We are looking for a young professional willing to pursue a career as consultant in the field of Infrastructure Works Contracts animated by the desire to understand the working principles of complex contracts and a passion for projects that are shaping the modern world like railways, water infrastructure and highways.

Preferred profile:

• Bachelor's degree in Business Administration, Engineering, Law or related field.
• Strong knowledge of document control principles, practices, and standards.
• Proficiency in document management software, such as Documentum, SharePoint, or similar systems.
• Excellent organizational skills with meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across teams and levels.
• Familiarity with legal terminology, contracts, and regulatory requirements.
• Ability to prioritize tasks, manage multiple deadlines, and work under pressure in a fast-paced environment.
• Analytical mindset with the ability to identify issues, analyze data, and propose solutions.
• Commitment to maintaining confidentiality, integrity, and professionalism in handling sensitive information.Proven experience in document control or records management, preferably in the construction or engineering industry.

Descrierea jobului

Main areas of responsibilities:

• Organize, sort, and file letters, documents, and records in a systematic and accessible manner;
• Ensure the integrity, accuracy, and completeness of all project-related documentation;
• Coordinate and manage outgoing correspondence, ensuring timely and accurate communication with relevant stakeholders;
• Maintain and update logs and databases of incoming and outgoing correspondence, tracking statuses and actions taken;
• Categorize incoming and outgoing letters based on relevant topics;
• Assist in drafting contractual correspondence upon request from project management;
• Continuously monitor and follow up on ongoing issues and topics;
• Liaise with project teams, subcontractors, clients, and external stakeholders to facilitate document exchange and information sharing;
• Collaborate with various departments, including project management, engineering, procurement, and legal, to address document-related issues and requirements;
• Provide information and assistance in preparing variation orders and change requests;
• Aid in preparing Extension of Time for Completion documents, including gathering necessary supporting documentation such as weather reports and details of unforeseen conditions;
• Conduct research on relevant legal regulations and provisions;
• Analyze contractual documents to identify potential risks;
• Support management with ad-hoc requests related to contractual and legal matters, such as construction permits and liabilities.

At Green Consulting Services, we provide:

• A vibrant and collaborative work environment where every day brings new and exciting challenges.
• Opportunities for professional growth and development in a dynamic and innovative setting.
• Competitive salary and comprehensive secondary benefits package.
• During the onboarding phase, our Document Controllers receive personalized support and guidance from experienced senior members of the team, ensuring a smooth transition and setting the stage for success in achieving daily tasks and objectives.

Join us at Green Consulting Services and embark on a rewarding journey where your talents are valued, and your potential is nurtured.