UN Women,

grounded in the vision of equality enshrined in the Charter of the United

Nations, works for the elimination of discrimination against women and girls;

the empowerment of women; and the achievement of equality between women and men

as partners and beneficiaries of development, human rights, humanitarian action

and peace and security.

The work of

UN Women in Moldova is guided by its new Country Strategic Note 2023-2027,

aligned with the UN Sustainable Development Cooperation Framework for Moldova

2023-2027 (UNSDCF), UN Women Global Strategic Plan, National Programs and Strategies and

aims to contribute to the gender-responsive implementation of the 2030 Agenda

for Sustainable Development. The Strategic Note focuses on four main areas: 1)

Ending Violence against Women; 2) Women’s Leadership and Governance; 3) Women’s

Economic empowerment and 4) Humanitarian and Peace development nexus and UN

Coordination on gender equality.

As of

November 2023, UN Women launch the implementation of an EU-funded Project

“Ending Violence, Expanding Livelihood Opportunities for Women and Accelerating

Gender Governance in Moldova with the short title: “EVOLVE4GE”.

The proposed

project interventions will support the Government to address the persistent

challenges and gaps identified in areas of critical importance for advancing

gender equality by using gender mainstreaming and gender responsive budgeting

as key approaches to development of gender responsive policies and budgets. At

the same time, it will integrate tailored actions for women to increase their

entrepreneurship skills and economic competitiveness, but also support national

stakeholders to improve and implement the regulatory and policy frameworks on

economic empowerment of women. Additionally, the project interventions will aim

to improve prevention of gender-based violence, work on behavioral change

towards strengthening the culture of reporting and supporting women and girls

in exercising their rights and reaching out to recourse mechanisms, it will

expand and strengthen specialist services. Finally, it will enhance the overall

planning, coordination and oversight of the progress on implementation of the

EVAW programme, through the technical support in the establishment of the

National Agency for Prevention and Combating Violence against Women and

Domestic Violence, approved with Government decision accompanied by allocation

of resources in the 2023 budget.

The project

will contribute to the implementation of the Country Level Implementation Plan

(CLIP) of Moldova of the Gender Action Plan III[1] and is fully

aligned with the priority 5 of the Multiannual Indicative Programme (MIP)

2021-2027: a resilient, gender equal, fair and inclusive society[2]. As well

it will contribute directly to the implementation of the national

priorities set in the National Development Strategy “Moldova -2030”, the

Government Programme on Gender Equality (2023 – 2027), the RoadMap for Economic

Empowerment of Women, the National Programme on Ending Violence against Women

(2023-2027), as well as to the gender responsive provisions of the National

Strategy for Public Finance Management (2023-2030) and related programmes and

the National Strategy Public Administration (2023-2030). It will also support

the Government to advance implementation of the gender equality commitments

aligned with the EU candidacy status granted to the Republic of Moldova in June

2022.

Under the

overall guidance of the Country Office Programme Finance Analyst and the daily

supervision of the Project Manager, the Finance Associate is responsible for

the execution of a wide range of financial services and administrative

processes ensuring timeliness, efficiency and transparent use of financial

resources and delivery of services in accordance with organizational financial

rules, regulations, policies, procedures and approved allocations. The Finance

Associate promotes a client-oriented approach consistent with UN Women rules

and regulations, standard practices and guidelines.

The Finance

Associate works in close collaboration with the Operations Team in the Country

Office for solving complex finance-related issues and information delivery.

Duties and

Responsibilities

Implement

financial strategies, and adapt processes and procedures in full compliance of

UN Women rules, regulations, policies, and recording and reporting systems;

• 
  
  
• Perform duties in full compliance
  
  with UN Women financial regulations and rules, policies and standard
  
  operating procedures, including internal controls;
  
  
• Keep abreast of and ensure full
  
  compliance with amendments to International Public Sector Accounting
  
  Standards (IPSAS);
  
  
• Review and verify financial
  
  transactions, activities, and documentation; taking corrective actions as
  
  needed and reporting any unusual activities;
  
  
• Monitor financial exceptions
  
  reports for unusual activities or transaction, investigate anomalies and
  
  report to the supervisor conclusions and/or present recommendations for
  
  actions/decisions;
  
  
• Collect, verify and present
  
  information and data for use in the planning of financial resources and
  
  the formulation of the Country Office (CO) project work plans, budgets,
  
  proposals on implementation arrangements and execution modalities;
  
  
• Provide assistance in Annual Work
  
  Plan entry in Results Management System (RMS) as required;
  
  
• Provide advice and recommend
  
  solutions to a wide range of financial issues;
  
  
• Monitor the proper functioning of
  
  the financial resources management system for office and programmatic
  
  budgets and resources;
  
  
• Implement and monitor cost saving
  
  and reduction strategies;
  
  
• Review with Budget owners and
  
  Project Managers, in line with Month-end Closure Checklist, the Project
  
  Delivery Status Reports and investigate any overspend;
  
  
• Respond to instructions from the
  
  Deputy Director of Financial Management or Finance Section in relation to
  
  financial transactions.  Undertake timely corrective actions as
  
  requested by Finance Section to resolve financial data issues or provide
  
  information;
  
  
• Participate as a member of the
  
   Country Office team in the internal and external audits;
  
  
• Follow-up on audit
  
  recommendations to monitor implementation of corrective actions;
  
  
• Actively promote a
  
  client-oriented finance service to Country Office.
  
  

Prepare

and administer the project budgets in full compliance of UN Women rules,

regulations, policies, and recording and reporting systems:

• 
  
  
• Formulate the budget, control
  
  allotments, monitor expenditures, and prepare revisions according to the
  
  needs of the Regional Office;
  
  
• Track the appropriate and timely
  
  use of financial resources; 
  
  
• Prepare cost recovery documents
  
  or bills for the services provided by UN Women to other programmes or
  
  organizations;
  
  
• Create projects in Quantum,
  
  prepare budget revisions, revise project awards and status; and determine
  
  unutilized funds;
  
  
• Ensure the maintenance of the
  
  control mechanism for development projects through monitoring budgets
  
  preparation and modifications and budgetary status;
  
  
• Maintain internal expenditure
  
  control system;
  
  
• Undertake corrective actions on
  
  un-posted vouchers, including vouchers with budget check errors, match
  
  exceptions and unapproved vouchers. Frequently review and investigate
  
  payment vouchers which are in error; and respond to Regional Office
  
  requests to resolve financial data issues;
  
  
• Prepare VAT reimbursements with
  
  adequate documentation support, as necessary;
  
  
• Input data in Quantum and monitor
  
  status. Keep stakeholders and clients informed for timely action and/or
  
  decisions;
  
  
• Assist Project Manager with
  
  budget re-phrasal as required.
  
  

Provide

finance support to the Programme and Operations teams:

• 
  
  
• Review Accounts Receivables for
  
  project and follow-up with project manager and finance section at regional
  
  office and/or headquarters on contributions, deposits creation in Quantum
  
  and their application to Accounts Receivable pending items;
  
  
• Prepare Purchase Orders and
  
  non-Purchase Orders vouchers for development project;
  
  
• Prepare Zero Dollar Invoice (ZDI)
  
  from proper supporting documents authorized by the budget owners and
  
  project manager;
  
  
• Review transactions in Quantum,
  
  ensure payroll, travel claims, and other entitlements are processed;
  
  
• Monitor the setup of budgets in
  
  Quantum to ensure they are in accordance with budgets agreed with EU
  
  Delegation and are input into Quantum at the detailed Activity ID level;
  
  
• Monitor each month
  
  over-expenditure of budgets and follow up with Budget Owner;
  
  
• Monitor regularly transactions
  
  posted to projects ensuring actual expenditure has been recorded against
  
  correct budget category and activity, take timely corrective actions as
  
  required;
  
  
• Maintain proper follow up of
  
  advances to implementing partners, review their financial reports together
  
  with project managers;
  
  
• Monitor the financial status and
  
  under the guidance of the Country Officer Programme Finance Analyst
  
  implement control mechanisms for management/development projects;
  
  
• Monitor and proper follow up of
  
  all the financial items in Month-end and Year-end closure instructions
  
  status and under the guidance of the Operations Manager, take correction
  
  actions as required;
  
  
• Keep stakeholders and clients
  
  informed for timely actions/decisions and review status reports for
  
  quality control;
  
  
• Provide information inputs to
  
  financial reports for Regional Office, HQ Finance and stakeholders;
  
  
• Finalize mandated financial
  
  reports to EU Delegation and other clients and stakeholders;
  
  
• Associate revenue and expenditure
  
  in commitment control for non-core projects;
  
  
• Provide inputs and take necessary
  
  actions to facilitate timely financial project closure;
  
  
• Support EU financial reporting by
  
  providing timely information and taking necessary actions as required by
  
  UN Women Virtual Global Service Centre for EU financial reporting;
  
  
• Assist with preparation for Audit
  
  of Projects and Partners by third party audit firm.  Follow-up and/or
  
  take action on audit recommendations to ensure implementation of
  
  corrective actions. Assist in reviewing the audit reports on NGO executed
  
  projects.
  
  

Provide

administrative support to Resource Mobilization:

• 
  
  
• Compile and process information
  
  from EU Delegation, Country Office, and project team, as inputs to various
  
  databases and documents;
  
  
• Prepare drafts for cost sharing
  
  agreements including conditions of contributions within resource
  
  mobilization efforts, adhering to standard agreements where possible.
  
  Follow up on contributions within the Country Office resource mobilization
  
  efforts.
  
  

Facilitate

knowledge building and knowledge sharing:

• 
  
  
• Conduct training and/or helping
  
  organize training events and activities;
  
  
• Collect and compile lessons
  
  learned and best practices in financial management and services.
  
  Disseminate to clients and stakeholders as appropriate to build capacity
  
  and knowledge;
  
  
• Contribute to financial business
  
  operational practices and management innovations;
  
  
• Supervise and guide staff and
  
  personnel under responsibility, as applicable, provide technical guidance
  
  and monitor performance to ensure delivery of results according to plans
  
  and standards of accountability and performance;
  
  
• Undertake all trainings in
  
  relation to financial management provided, including webinars from
  
  headquarters.  
  
  

Competencies

Core

Values:

• 
  
  
• Respect for Diversity;
  
  
• Integrity;
  
  
• Professionalism.
  
  

Core

Competencies:

• 
  
  
• Awareness and Sensitivity
  
  Regarding Gender Issues;
  
  
• Accountability;
  
  
• Creative Problem Solving;
  
  
• Effective Communication;
  
  
• Inclusive Collaboration;
  
  
• Stakeholder Engagement;
  
  
• Leading by Example.
  
  

Functional

Competencies:

• 
  
  
• Excellent knowledge of financial
  
  rules and regulations and accounting principles;
  
  
• Excellent knowledge and
  
  application skills of IT tools and understanding of management systems;
  
  
• Excellent knowledge of
  
  spreadsheet and database packages;
  
  
• Ability to provide input to
  
  business processes re-engineering, implementation of new systems;
  
  
• Ability to administer and execute
  
  financial and accounting processes and transactions.
  
  

Required

Skills and Experience

Education

and certification:

• 
  
  
• Completion of secondary education
  
  is required;
  
  
• Specialized national or
  
  international certification in accounting and finance is an asset;
  
  
• Bachelor's degree in Finance or
  
  Accounting is an asset.
  
  

Experience:

• 
  
  
• At least 7 years of progressively
  
  responsible experience in finance is required;
  
  
• Experience in the usage of
  
  computers and office software packages (MS Word, Excel, etc.) and
  
  spreadsheet and database packages, experience in handling of web-based
  
  management systems is required;
  
  
• Experience in the use of a modern
  
  web-based ERP System, preferably Oracle Cloud, is an asset.
  
  

Language

Requirements:

• 
  
  
• Fluency in English, Romanian is
  
  required;
  
  
• Working knowledge of one or more
  
  additional languages relevant for Moldova, including Russian, Bulgarian,
  
  Gagauzian, Romani, Ukrainian or sign language would be an asset.
  
  

APPLICATION

PROCESS AND SUBMISSION PACKAGE 

Interested

candidates are invited to submit applications with the following

documents. 

• 
  
  
• Motivation letter;
  
  
• Duly filled UN Women Personal
  
  History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About Us/Employment/UN-Women-P11-Personal-History-Form.doc . Applications
  
  without the completed UN Women P-11 form will be treated as incomplete and
  
  will not be considered for further assessment. Kindly note that the system
  
  will only allow one attachment.
  
  

Only short-listed

applicants will be contacted. 

Note:

In July

2010, the United Nations General Assembly created UN Women, the United Nations

Entity for Gender Equality and the Empowerment of Women. The creation of UN

Women came about as part of the UN reform agenda, bringing together resources

and mandates for greater impact. It merges and builds on the important work of

four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and

UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity

and inclusion:

At UN

Women, we are committed to creating a diverse and inclusive environment of

mutual respect. UN Women recruits, employs, trains, compensates, and promotes

regardless of race, religion, color, sex, gender identity, sexual orientation,

age, ability, national origin, or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, competence, integrity

and organizational need.

If you

need any reasonable accommodation to support your participation in the

recruitment and selection process, please include this information in your

application.

UN Women

has a zero-tolerance policy on conduct that is incompatible with the aims and

objectives of the United Nations and UN Women, including sexual exploitation

and abuse, sexual harassment, abuse of authority and discrimination. All

selected candidates will be expected to adhere to UN Women’s policies and

procedures and the standards of conduct expected of UN Women personnel and will

therefore undergo rigorous reference and background checks. (Background checks

will include the verification of academic credential(s) and employment history.

Selected candidates may be required to provide additional information to

conduct a background check.