Requirements

• Excellent written and verbal communication skills, both in English and Romanian


• Attention to details and problem-solving skills, with multi-tasking abilities


• Service minded and open to new things and changes in a dynamic everyday


• Good time management skills and the ability to prioritize and drive tasks


• Good knowledge of MS Office (Word and Excel in particular)


• Proven office management, administrative and/or office assistant experience

Responsibilities / Achievements

• Meet & greet visitors; direct visitors to their hosts;


• Take & further relay messages inside the company;


• Routine secretarial duties, mainly but not limited to front desk related tasks (exception eg. last


minute announced luncheons & events logistics); call taxis for guests, get dinner reservations


confirmed, sending MR when/if applicable, email communication reinforcement messages


• Managing the DHL on-line orders


• Constant liaison with HR function for admin duties related to the overall recruitment process


(block meeting rooms for interviews, announce recruting officers about candidate arrivals, etc.),


managing 1st day logistics for new employees


• Distribution of protocol products inside the meeting rooms; eg. fruits plate, coffee/tea snacks,


water


• Managing in an efficient and professional manner the Romanian Control Bodies visits,


announcing our stakeholders as per procedure provided by the Legal Department


• Maintaining and keep updated the phone contact list for monthly distribution; at the same time


work with IT and HR functions to make sure all employees on site are also within the office email


DL


• Manage the on-line meeting rooms booking tool for internal stakeholders


• Keeps interaction and line of communication with janitors and the janitors’ Team Leader on-site


• Checks for accuracy of quality and quantities, receives and operates GRs for the monthly orders


of office supplies + additional orders (like catering, posters, etc.)


• Checks and controls the DHL monthly expeditions against invoice


• Calls technicians for household appliances fixing and orders new ones when the need arises


• Works with locally hired printing/stationery provider (eventually) to ensure Corporate Compliant


branding and posters display in the office


• Keeps an orderly developed log of all office keys.