KEY RESPONSIBILITIES:

*Willingness to work late shifts

Working across all areas of the HR function, the role of HRSS Coordinator is pivotal in supporting the efficient delivery and continuous improvement of our local HR services. Managing the department’s administration and core processes the HRSS Coordinator is accountable for ensuring work is carried out to high standards, and that it meets the requirements of our internal and external customers.

The HRSS Coordinator role requires a confident generalist who enjoys the challenges of managing a varied and changing workload within a matrix organisation. You must also be proactive and customer focused. The key tasks and responsibilities of the HRSS Coordinator role are outlined below.





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ONBOARDING & NEW HIRES

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• Assist the global teams in meeting local market requirements regarding Hire to Retire process
  
  
• Assist the global teams in organising local inductions and on boarding
  
  
• Set-up new starter paper and electronic filing systems
  
  
• Ensure new starters provide us with the country mandate new starter documentation, in conjunction with procedures and global systems
  
  

REWARD AND BENEFITS

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• Act as first point of contact for country escalations
  
  
• Processing employee benefit enrolment / applications/ changes
  
  
• Take responsibility for communicating with department vendors related process / invoices
  
  

PAYROLL

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• Ensure all staff changes are submitted to payroll to agreed timescales e.g. department transfers
  
  
• Share all required payroll information for termination procedures
  
  
• Collation and supply P11D, work permits information required for payroll
  
  

GENERAL ADMINISTRATION

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• Produce internal and mandatory letters/ addendums to staff as / when required
  
  
• Take responsibility for communicating new starters and leavers to dependent support function
  
  
• Assist team in updating internal use forms and processes mapped as / when required
  
  
• Proactively updating the process information on company intranet
  
  
• Proactively seek work efficiencies and take responsibility for their implementation
  
  
• Update the Registre du Personnel
  
  
• Undertake ad hoc tasks and project work as required
  
  

KEY REQUIREMENTS:

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• French proficiency
  
  
• 1-2 years experience of working in a busy HR administrative role is essential
  
  
• You must be proactive and be able to seek and implement work efficiencies
  
  
• You must have analytical skills and strong Microsoft skills
  
  
• You must possess excellent interpersonal skills
  
  
• You must have good attention to detail and be a champion of high standards
  
  
• You must enjoy being part of a busy and international team and be confident and flexible to take on the challenges this brings
  
  
• You must be a team player and have excellent customer service skills
  
  
• You must be able to manage a varied workload and prioritise work effectively to ensure the timely delivery of services