Bucuresti
Office Admin Assistant and Travel Coordinator

Office Admin Assistant and Travel Coordinator

Companie Verificata

Adaugat: 3 săptămâni în urmă

EZUGI

Aplica pe

Adaugat: 3 săptămâni în urmă

Office Admin Assistant and Travel Coordinator

Companie Verificata

Adaugat: 3 săptămâni în urmă

EZUGI

Aplica pe

Adaugat: 3 săptămâni în urmă

Acest anunt este cu aplicare externa. Cand dati click pe Aplicare Externa veti fi redirectionat pe un alt site pentru a aplica.

Companie:

EZUGI

Functia Jobului:

Administratie, personal administrativ

Industrie:

Divertisment si arta

Locatie & Tipul Jobului:

Bucuresti | Program Full Time

Nivel experienta:

Junior

Vechime:

1 an

Descriere:

Greet clients and visitors with a positive, helpful attitude.
Assist the Office Admin and Operations department with office tasks
Be in touch with all our services providers
Take care that all office supplies are available on premises
Preparing meeting and training rooms.
Provide excellent customer service.
Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Performing and planning budget for Office dept.
Offers access to new employees
Assist with SSM tasks
Able to analyze and organize all office needs
Able to suggest improvements for a better work environment
Searching for new providers and choosing the most suitable for company needs
Be independent in all tasks
Responsible for in-coming and out-going packages to and from different suppliers, including dealing with customs agents for packages sent/received to/from Romania
Manages the access control system
In charge with all travel arrangements (flight tickets, hotels, car rentals) for all employees of Ezugi by comparing the offers received from 2 travel agencies; booking locally hotels in Bucharest and transportation to/from airport
Keeping track of monthly travel costs
Coordinating with all suppliers – consumables, water, cleaning, coffee and snack vending machines, stationery, night transportation, security services etc. and archiving the agreements from all suppliers providing services to the company
Manage contract and price negotiations with office vendors, service providers and office lease; Comparing offers received from different supplier and deciding regarding the best offer cost-quality effectiveness
Keeping track of consumables stock and ordering necessary items for office, including furniture
In charge with weekly orders for staff (fruits, sweets, etc)
Overseeing daily responsibilities of the technical personnel, allocating tasks and assignments and monitoring their performance
Providing general support to visitors
Handling staff inquiries and complaints regarding office space, night transportation, uniforms, etc.
First point of contact for all the suppliers including property management and in charge with maintenance of office space, including the arrangements of quarterly/yearly visit for disinfestation of space, HVAC, sprinklers, fire detection sensors revision and PRAM reports.
Responsible for monitoring petty cash, register amounts, be actively engaged in the verification process of funds, and ensure verification procedures are always being met
Ordering all necessary items for office (IT, studio and office orders)
Coordinating with IT department on all office equipment
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, parking cards etc.)
Develop and train on new procedures when needed.
Creates, support and enforce company systems, policies, procedures and productivity standards.
Coordinate with local in-country operators regarding all bookings, logistics coordination, extra arrangements, special considerations, trip details etc.
Planning and organizing annual parties (summer and winter), team buildings and monthly meetings with staff; coordinating with external supplier regarding organization of ad-hoc projects
Responsible with client visit, meeting arrangements, transportation for clients as well as arranging protocol dinners
Decorating the premises for special occasions (Valentine’s day, Easter, Halloween, Christmas)

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