Office Assistant

We are seeking a proactive and efficient Office Assistant to join our team. This role is integral to ensuring the smooth operation of our office environment. The ideal candidate will oversee various responsibilities including floor management, supplies management, event planning, administrative support, general office duties, health and safety, and ESG initiatives.

Main Responsibilities :

1. Floor Management:

• Oversee the daily operations of each floor.
• Coordinate the set-up and organization of the new floor (full project plan and execution).
• Ensure cleanliness and maintenance of all floors.
• Manage any repairs or additions needed for the offices.

2. Supplies Management:

• Order and manage weekly supplies for fruits and breakfast.
• Maintain relationships with local suppliers to ensure timely delivery of fresh products.
• Keep track of inventory and manage stock levels.
• Keeping an inventory of office supplies and ordering new materials as needed.

3. Event Planning:

• Organize internal engagement events to boost employee morale.
• Plan and coordinate visits and agendas for external guests.
• Assist in organizing and managing external events such as job fairs and networking events.
• Scheduling meetings and sending meeting invites to attendees for company-wide events.

4. Administrative Support:

• Provide administrative support to ensure efficient office operations.
• Manage schedules, appointments, and meetings for senior staff.
• Handle incoming and outgoing correspondence and communications.
• Maintaining files and overseeing clerical tasks, such as sorting and sending mail.
• Taking and delivering messages.

5. General Duties:

• Assist with office tasks and projects as needed.
• Maintain office equipment and supplies.
• Address any office-related issues or concerns promptly.
• Ensuring the office runs smoothly.
• Welcoming visitors to the office.

6. Health and Safety Responsibilities:

• Lead the relationship with the Health & Safety (H&S) Supplier.
• Organize fire drills regularly.
• Send fire extinguishers for checkups.
• Lead the Health and Safety quarterly committee and ensure actions are recorded and delivered.

7. ESG (Environmental, Social, and Governance) Responsibilities:

• Identify and lead green actions to promote sustainability within the office.
• Keep track of carbon usage and implement strategies to reduce the office’s carbon footprint.
• Organize charity events and volunteering days to engage employees and support the community.

What’s In It For You?
Working for a language services company with over 20 years of experience delivering first-class translation and interpreting services and enabling providing expert support to both private and public sectors in over 500 languages and dialects. Moreover, every single day through your role you will be contributing to reduce language barriers every single day and enable our customers to have a great experience.
Additionally, we offer the following benefits:
• Hybrid work set up (4 days in the office, 1 day from home)
• Private medical insurance
• Meal tickets (30 RON/Day)
• Yearly Eyeglasses Replacement Budget (600 RON)
• 20 Annual leave days, with +1 annual leave day per year worked
• Welcome package
• Game/Recreation Room
• Roof top terrace
• Brand new modern office centrally located
• Coffee/Refreshments/Breakfast/Fresh Fruit provided daily
• Monthly & Yearly Employee awards
• A young and vibrant team always there to offer support
• Engagement and fun events throughout the year
• Training and career development opportunities within a new and rapid growing business