Job Description:
We are currently seeking a skilled and organized Back Office - Procurement Officer to join our team.
He or she supports vendor management, CAPEX procurement and SAP master data maintenance by ensuring accurate data entry, contract management, and compliance across business units. He or she handles purchase order creation, follow up on payments and deliveries, and maintains supplier records while proactively coordinating with finance teams and internal stakeholders. SAP proficiency is essential for managing material creation, spare parts ordering, and cost control for large projects. The role requires excellent organizational skills, assertive communication, and the ability to work independently, with occasional travel to Belgium for training.
Responsibilities:
Vendor management:
Review data input from all business units worldwide
Follow up payments and payment terms in cooperation with local finance departments
Vendor creation in SAP
Ensuring data integrity and compliance with company standards
Updating vendor data in SAP, requested by other business units
CAPEX orders:
Material creation in SAP
Create purchase orders and merge applicable contracts
Keep internal stakeholders informed on the status of new investments
Follow up specific payment terms and release payments to local finance departments when applicable
General order follow up and delivery
Create and follow up compliance reports
Update current status of ongoing projects in a central tool
SAP Master data maintenance:
Material creation of spare parts and avoid material duplicates
Complete HS codes and define product categories
Create and maintain contracts in SAP (supplier price lists)
Inform internal stakeholders on SAP contract updates
Update internal procedure manuals related to SAP contracts
Review the correct use of contracts globally
PO creation and follow up:
Send out price inquiries for spare parts for other business units for centrally managed suppliers
Order spare parts for other business units for centrally managed suppliers
Proactive order status follow up and data input in SAP
Order spare parts through BD Holding and assist finance with intercompany orders
Enter and create payment requests
Cooperation with category manager:
Prepare pivot tables in Excel, based on extracted data from SAP
Cost management and budget control of big CAPEX projects
Assist in preparing reports on procurement activities and supplier performance
Collaborate with all business units to gather information related to global initiatives and/or projects