Role and Responsibilities

-Welcome and Assist Visitors:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Manage the distribution and collection of locker keys, serving as the main point of contact for this process.

-Maintain Security Protocols:

• Verify that all individuals entering the facility are authorized employees.
• Perform light security tasks such as inspecting people, areas, and monitoring security cameras.
• Assist with handing out access keys and observing the premises for any unusual activity.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

-Reception Duties:

• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

-Report Issues:

• Stay calm and alert to any potential issues.
• Notify authorities or activate alarms if necessary.
• Communicate important information to others in the building, such as descriptions of unauthorized visitors.
• Report any facility hazards to maintenance, like a burnt-out lightbulb or icy entranceway.

-Monitor Systems:

• Oversee the company's control systems and conduct surveillance through closed-circuit TV.

-Office Operations Support:

• Assist with setting up the office for project kick-offs and other tasks to ensure office readiness.

-Document Activities:

• Keep detailed records of daily incidents and activities.

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-Work conditions:

• Work from office in Bucharest, Romania
• Full-time Shift
• Beginning: ASAP

Number of positions - 1

Job Location: Bucharest, Romania